This policy applies to all University employees, students, guests, and visitors whose travel is paid by the University. Travel expenses are to be reimbursed uniformly throughout the University. Travel must be planned to ensure University funds are spent prudently, and travelers must exercise care to avoid impropriety. The personal safety of the traveler, the wise use of the traveler's time, and the practical aspects of the itinerary are all to be considered in the determination of travel plans. However, if upon review, expenses incurred by a traveler are deemed unreasonable (even if not specifically outlined in policy) or unallowable, the traveler may not be reimbursed or may need to make restitution to the University for those costs deemed to be unreasonable or unallowable. The budget and financial approvers will find that the traveler's latitude in making decisions is to be respected provided that the expenses incurred are allowable under policy and/or compliant with regulations applicable to the funds to which the expenditure is being charged. expect that all travel expenses will be scrutinized and possibly disallowed if unreasonable or unallowable.Ĭlearly, the traveler must avoid extravagance.accept responsibility to assure that travel costs are reasonable in the eyes of the University's various stakeholders, and to charge expenses to University accounts accordingly.demonstrate integrity in making travel plans, especially in clearly separating costs for travel related to outside business interests or personal travel.In contrast to this independence is the need to be accountable for spending University and public monies, which requires that the traveler: They work independently, represent the University to the outside community, and are authorized to spend University funds for travel. Those who travel on behalf of the University hold a position of trust and responsibility. Business travel creates unique issues relative to other aspects of the workplace.
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